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Multi-depot private-hire operator software

Running more than one depot brings its own admin. Here's how an operator group keeps one shared board across every depot, per-depot roles, consistent driver records and compliance, and group-wide reporting, all in RideAlign.
Start free trialMulti-depot features
  • One shared board
  • Per-depot roles
  • Group reporting

What does an operator group need from its software?

A single-depot firm can get by with a board and a customer list. An operator group with two, five or twenty depots needs more: one place to see every depot's board, control over who can see and do what at each depot, driver records and compliance held to a consistent standard everywhere, and reporting that rolls up across the whole group. The aim is to run several depots as one organisation, whether the jobs are cash, card or account, without each depot drifting into its own way of doing things. RideAlign is built to work across depots from the start.

What multi-depot software should give you

The essentials for running more than one depot as one group.

One shared board

See and manage every depot's board from one place, or drill into a single depot.

Per-depot roles

Give your team the right access at the right depots, with roles and permissions per depot.

Consistent driver records

The same record structure and compliance standard at every depot, so nothing depends on who's on the desk.

Group-wide compliance

Licence, insurance and MOT expiry monitoring runs to the same standard across every depot, so no vehicle slips through.

Group reporting

Roll figures up across the whole group, or compare depot against depot.

Branded per depot

Each depot keeps its own booking page, brand and details while sharing one system.

One shared board across every depot

An operator group needs to run several depots without each one becoming an island. That means one system where every depot's board, driver records and compliance run to the same standard, with the right people able to see the right depots, and reporting that adds up across the whole group.

What a multi-depot operator needs

  • One shared board spanning every depot, with the ability to focus on a single depot
  • Roles and permissions set per depot, so access matches each person's job
  • Consistent driver and vehicle records at every depot
  • Compliance monitoring running to the same standard group-wide, so no document slips through anywhere
  • Reporting that rolls up across depots, or compares them depot by depot
  • A booking page per depot while everything shares one system

Without shared software, groups end up reconciling separate boards and spreadsheets by hand, and standards drift between depots. Each of your depots is separately licensed by its local authority or by Transport for London, so holding records, compliance and process to one standard across every depot makes each licence renewal easier to face. Pulling it into one place is what keeps a group consistent as it grows.

Manage your depots in RideAlign

Because how you run each depot and how the group performs overall both matter, it pays to keep them joined up, see multi-depot features. RideAlign keeps every depot's board, driver records and compliance in one place, with reporting across the group and roles set per depot, see driver records. Start a free trial to run your depots as one group.

One group, every depot

Run every depot from one shared system

RideAlign already keeps a clean driver record and a full board for a single firm. For a group, it spans every depot: one shared board, per-depot roles and permissions, and the same driver records and compliance everywhere, giving you group-wide reporting and consistent standards across all your depots in one place, see multi-depot features.

  • One shared board across every depot, or focus on one depot
  • Roles and permissions set per depot
  • Consistent driver records and compliance group-wide, with reporting across depots
See multi-depot features

Multi-depot private-hire software FAQs

Can I run several depots in one system?
Yes. RideAlign spans multiple depots: one shared board across every depot, per-depot roles and permissions, and consistent driver records and compliance everywhere. You can work across the whole group or drill into a single depot.
Can I control who sees which depot?
Yes. Roles and permissions are set per depot, so each of your team gets the right access at the right depots. Someone working across two depots sees both; someone at one sees only theirs.
Does RideAlign report across the whole group?
Yes. Reporting rolls up across every depot so you can see the group as a whole, or compare depot by depot. That saves reconciling separate boards and spreadsheets from each depot by hand.
Do driver records stay consistent across depots?
Yes. Every depot uses the same record structure and compliance standard, so a driver's record and their document expiries do not depend on which depot they work from or who is on the desk.

Run every depot as one group

Let RideAlign keep one shared board, consistent records and group-wide reporting across your depots. Start free for 30 days.
Start free trial